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To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video.

Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled. This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting.

Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat.

Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings. Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing? Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting.

Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content.

Scroll down to the In Meeting Advanced section. Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups.

Decide if you want to allow participants to replace their background with a Virtual background. These are the default settings that we recommend using in Zoom. Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer.

Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below. If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default. If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting. If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library.

Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration. Tick Registration. Choose from the remaining Meeting Options. Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses.

Click Save. Registration Options In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings. After you have saved the meeting scroll down to the bottom of the page and click Edit.

Click the Questions tab. Tick any additional fields you would like participants to fill in and Save All. Click the Custom Questions tab. Click New Question to create your own questions you will like participants to fill in and Save All.

Register for a meeting Click on the link to the meeting where you will be prompted to add in your Name and Email Address. Click Usage. The details of the meeting appear.

Click on the number for Participants to view the report. From here you have the you can see what time participants joined and left the meeting. You can also see the number of minutes the participants were logged into the meeting.

Click Export to create a csv file. Click back on Reports. Click Meeting. Tick the meeting you which to view and click Generate.

Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default. Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting. Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting.

You can permanently enable waiting rooms or enable waiting rooms when required. To enable this setting for all participants, enable the feature and select the All participants option. To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option. Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled.

Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting. During the meeting click on the Security icon at the bottom of the screen. Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting.

Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. The Security icon combines all these options in one place for easy access during the meeting. Hide Profile Picture : Enable or disable participants profile picture. Share Screen : Allows participants to start Screen Shares. Chat : Allows participants to use the chat function.

Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps.

Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library.

Click My Content. The Zoom recording will appear on this list. Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class. Enter a Class Name. Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording. Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units.

The recording will appear on the list with the class name entered in step 7. Click New Class. Enter a Name for the recording. Optionally assign a date and time this does not control the recording availability to students. Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class. Choose Upload a file. Allow time for the video file to upload. Once complete the video will begin to process and a grey progress icon is shown until processing is complete.

Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. Click Save All Changes at the bottom of the page. Even when mapped, scheduled Zoom meetings are not displayed on the Echo course page until AFTER each Zoom meeting has concluded and the Zoom cloud recording has been automatically transferred across to Echo Zoom tips Zoom is our preferred web conferencing platform for online video communication and collaboration.

Invite guest lecturers to your tutorials for interviews, presentations and conversations. Record these sessions for further use as instructional content. Provide visual meeting space for students outside of regular class time and for online courses.

Provide virtual consultation hours. Tips for Tutorials Setting recommendations: Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call. In-session recommendations: Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Set a Standard of Etiquette Some items to consider are: Students mute their mic if they are not speaking note: you can mute participants if you are the host.

Explain to students how to ask questions or interrupt i. Avoid side conversations, shuffling paper, tapping pens, non-essential noise of any kind. This can be picked up very easily on microphones and make it hard for the remote locations to hear the main conversation. Refrain from chewing gum, eating and drinking. Show that you are listening to others at the remote site by nodding your head.

Direct questions or comments to a particular person at the remote site, by stating their name to gain their attention. Pilot using the tools Before using the functions with students, practice using them with a colleague. Practice being both the student and the host as there are minor variations in the role functions. Ensure students know how to use required functions before commencing your main activities. This can be purposeful, For example: To practice using breakout rooms: Assign students to break-out rooms with the task of introducing themselves to their peers in their breakout room.

To practice using chat: Ask students to instant message their expectations for the session. Teaching on Camera Arrive in the virtual space and local room if that pertains a few minutes early to test all video and audio connections.

If you have a teaching assistant ensure they have been granted co-host permissions by clicking on their name in the “Manage Participants” tab, ensure that they know the plan for your session and the level of assistance that will be needed. Mute your microphone when you are not speaking for longer durations of time. Speak as you would in a traditional face-to-face class. When delivering a presentation, sharing images, files or video, remember to allow for a potential second transmission delay.

Pause after the end of your comments and allow time for students to respond before continuing to the next discussion or visual.

Pedagogy and Collaboration Ideas Consider the following ideas when preparing to teach via video conferencing. Always have and share a concise plan. Consider providing an agenda for tutorials so that students can clearly see how the class is going to progress. Teach to your lesson plan or agenda and be mindful of allotted time in order to keep students engaged and on task. Questioning and Inquiry – When presenting information take moments to provide time for questioning and inquiry to engage learners.

Reassemble back to the tutorial group, having one person from each small group serve as a speaker representing their group in the larger group discussion. Ideas for Using Zoom as a Screen casting Tool Create and narrate lecture slides while using Zoom’s “Annotate” feature which allows you to use a virtual pointer and add annotations on the fly.

Share videos relevant to your unit, ensure you enable “Optimize Screen Share for Video Clip” and “Share computer sound” so students can view the video smoothly. Display documents and articles Use the “Whiteboard” to share a virtual whiteboard where you can draw using your computer mouse. It is possible to make multiple pages and save all of these to your computer.

Organising Sessions There are two main ways of starting a meeting in Zoom. Functions Screen sharing It is possible for the host to share a screen from their computer. Whiteboard Another screen that can be shared by the host is a whiteboard.

Polling The host can create a poll to ask participants, which can then be displayed to all viewers. Breakout rooms Breakout rooms allow for smaller groups within the participants to gather in their own web conference space.

Saving videos Sessions on Zoom can be saved to the local machine your computer or to the cloud. Zoom desktop client While meeting can be started and scheduled from the Zoom web portal Macquarie.

Right-click on the icon, then click New Finder Window. In the new window, click Applications. Find zoom. Hover your mouse over Options , then click Keep in Dock. Opening Zoom on Windows Click the Windows icon in the taskbar. In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom , to launch the application. From the Desktop Client you can: Start a new meeting and invite people to the meeting.

Join a meeting by entering the meeting id. Schedule a meeting. Share your screen by entering the meeting id. How to schedule a Zoom meeting for your iLearn unit When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them. Click Schedule a New Meeting. Enter a Topic for the meeting, this should be something that makes it easy for your students to identify eg.

Tutorial Monday 2pm. Optionally enter a Description for the meeting. Enter the date and time and duration for the first meeting. If this will be a Recurring meeting , tick the box for additional settings. Choose how often to Repeat every x week. Select the End date to stop the meetings by the specified date or after x occurrences.

Leave the Passcode ticked. Select your required Meeting Options. Add in Alternative Host if required. The alternative host can start the meeting on the host’s behalf. Copy the Invite Link. This is the link that all participants will click on to access the meeting. Go to your iLearn unit and Turn editing on.

Select URL and click Add. Enter a Name for the link and write a Description. Click to expand Restrict access. Click Add restriction an select Group. Select the required group. Click Save and return to unit. This link is now restricted to the required group. Select Zoom and click Add. Enter an Activity name for the links. Click Save and display. Click Open in a new window. Lecture Tuesday 11am. Then, when the profile picture opens for editing, choose no photo.

Tap the email address for the account you want to remove the photo when the Google settings page shows up. Here comes the option of managing your Google account; choose the option of personal info on the page. Scroll down to what other people see and choose to go to about my option. In the last step, choose the option of No photo on Google about my screen. Related Posts. What can it do? March 15, How to change the administrator name on Windows 10?

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Adding a Profile Pic in Zoom | .

 

Have you ever been curious how to change your Zoom profile picture? This is the photo that shows in a Zoom meeting when you turn your camera off.

There are two methods to changing a Zoom profile photo: going through your browser, or going through the Zoom app on your phone, iPad, or other device. You might choose this option if your photos are all on your tablet or phone, or if this is how you primarily use and access Zoom.

You may need to log out and log back in to Zoom before your next meeting to ensure the changes you made have taken effect. Contact Jo Sahlin at mediaspecialist ouuc. Alternative Computer Method Open your Zoom app on your computer and sign in. The link will open in your browser and you can follow steps above. Zoom App Method You might choose this option if your photos are all on your tablet or phone, or if this is how you primarily use and access Zoom. Open the Zoom app on your device.

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31 Zoom Backgrounds + How to Change your Virtual Zoom Background

 

Select a picture or video using this feature and it will appear alongside the other pictures and videos as an option for your background. To get rid of a photo you uploaded, tap the X in its top left corner. Read more : Zoom, Skype, FaceTime: 11 great tips to make video calls actually fun.

When you start or join a meeting, tap the three dots Select a background from the default options. Read more : 10 free Zoom alternative apps for video chats. You’ve probably heard all of the work-from-home advice by now — wake up on time, shower, get dressed like it’s a day at the office.

But if it’s one of those days where you don’t think you’re looking your best, Zoom has an answer: a feature called Touch Up My Appearance. Basically, it’s a softening filter, like you’d find on Instagram, Facetune or your phone’s selfie camera.

Before entering a meeting, click the gear icon in the top right corner of the Zoom menu. A slider will appear next to Touch up my appearance that adjusts how much filter to apply.

That’s it! For more, check out how to add your personal pronouns on Zoom , how to combat Zoom anxiety and the best gear for online meetings and video chatting. Alison DeNisco Rayome. It’s easy to change your background on Zoom.

Read more : Facebook to allow more employees to work remotely Just be aware that you do need to make sure your system has the right requirements to change your Zoom background. Read more : 20 Zoom video chat tips, tricks and hidden features What’s more fun than beaming into conference calls from outer space? Read more : Zoom, Skype, FaceTime: 11 great tips to make video calls actually fun How to change your Zoom background on the mobile app 1.

Tap Background and Filters. Now playing: Watch this: Zoom privacy: How to keep spying eyes out of your meetings. Some of this information is displayed to other users in the account, such as your name, department, and job title. Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. These settings control the availability of many features, such as breakout rooms, recording, and chat.

If it is a requirement to know who has attended your Zoom meeting, you can add a setting that required participants to enter their details before accessing the meeting. Zoom provides a Usage Report that will include the users screen name and their attendance duration. The usage report will contain an email address if the user was also logged into Zoom when they accessed the meeting link.

In addition, a Registration Report can be generated if ‘registration required’ was enabled in the meeting configuration. Enabling registration requires users to fill out fields which you can nominate such as email address. This may be desirable if you intend to use a Zoom report with gradebook by matching student email addresses. Note however that unless the meeting option for ‘Authentication’ was also enabled, an attendee is free to register with any email address so consider enabling authentication for your meetings to ensure the accuracy the report.

In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings. Click on the link to the meeting where you will be prompted to add in your Name and Email Address. The setting for Only authenticated users can join meetings is enabled by default.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneID users. If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting.

As an additional security measure, it is recommended to utilise the Zoom Waiting Room feature and the Meeting Room Lock feature. To granularly control all attendees joining your Zoom meeting, the Zoom Waiting Room feature requires all attendees to be allowed access by the host before joining the meeting.

This may be difficult to manage for meetings with a large number of participants. Zooming through Breakout Rooms. Using Polls in Zoom meetings. Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting.

Any breach of the Macquarie University Policy Guidelines on electronic harassment may constitute misconduct or serious misconduct. Macquarie University is committed to building a safe and supportive campus for everyone — including online. Students and staff can seek support and report issues about wellbeing, inappropriate behaviour or misconduct to the Student Care and Reporting Network. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student.

Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom. The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default.

The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list. Lock Meeting : Locks the meeting, keeping new participants from joining the meeting.

Allow Participants to : Enable or disable the following features for all participants. Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting. Remove Participant : Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings. Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen.

Also lock the meeting to prevent participants from joining. This will apply to all participants. Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit. This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings.

Some settings are required to be configured within your Zoom account. This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct. Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration. We recommend that it be used for smaller scale groups such as tutorials and seminars.

Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call. You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking.

Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student. Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard.

Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak.

Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur.

This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen. When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner.

Another screen that can be shared by the host is a whiteboard. This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors. Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation. Breakout rooms allow for smaller groups within the participants to gather in their own web conference space.

Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud.

Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar.

While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings. You can also use the web portal to customize your profile.

This will also download the desktop client to your machine. If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar.

When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them. This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place.

In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings.

You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting.

If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image. Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars.

This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.

There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants. How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version?

How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication. You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more.

To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one. You can also delete your profile picture by clicking Delete. To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings.

Click Settings on the left menu. Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section.

Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat.

Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings. Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing?

Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens. Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content.

Scroll down to the In Meeting Advanced section. Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups.

Decide if you want to allow participants to replace their background with a Virtual background. These are the default settings that we recommend using in Zoom. Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer. Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below. If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default.

If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting. If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library. Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration. Tick Registration. Choose from the remaining Meeting Options.

Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses. Click Save. Registration Options In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.

After you have saved the meeting scroll down to the bottom of the page and click Edit. Click the Questions tab. Tick any additional fields you would like participants to fill in and Save All. Click the Custom Questions tab. Click New Question to create your own questions you will like participants to fill in and Save All.

Register for a meeting Click on the link to the meeting where you will be prompted to add in your Name and Email Address. Click Usage. The details of the meeting appear. Click on the number for Participants to view the report. From here you have the you can see what time participants joined and left the meeting. You can also see the number of minutes the participants were logged into the meeting.

Click Export to create a csv file. Click back on Reports. Click Meeting. Tick the meeting you which to view and click Generate. Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default.

Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting.

Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. You can permanently enable waiting rooms or enable waiting rooms when required. To enable this setting for all participants, enable the feature and select the All participants option.

To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option.

Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled. Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting. During the meeting click on the Security icon at the bottom of the screen.

Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings.

 
 

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